§ 4-106. PURCHASE ORDERS.

(a)

When the Purchasing Manager makes a purchase, he or she shall issue a purchase order. It shall be addressed to the seller, dated and numbered, and shall specify the articles or supplies to be purchased and the price, and shall state the place or to whom delivery of the article or articles so purchased shall be made.

(b)

The original copy of the purchase order shall be delivered to the dealer or seller and the receiving copy or electronic equivalent thereof shall be delivered to the officer making the requisition. Upon receipt of the article or articles specified, the receiving copy shall be approved by a person designated by the City Manager or Department Director and returned promptly to the Finance Department.

(c)

Any officer or employee who issues any requisition shall have personal knowledge of the receipt of such goods or the rendition of such services or work, shall have obtained such knowledge by individually checking such goods or observing the rendering of said services, and shall not accept goods, services or work which do not meet the specifications.

(Rep. and Added Ord. 5649, 1959; Am. Ord. 96-71, § 1, eff. 12-13-96; Am. Ord. 2007-96, § 3, eff. 1-19-08)