§ 4-606. DISCLOSURE OF REGULATED COMMUNICATIONS.

(a)

Any elected official and any Proposer who has initiated, engaged in, continued in, or received any regulated communication shall disclose that regulated communication, as provided in this section.

(b)

A regulated communication should be disclosed at the earliest feasible time, but in any event, it shall be disclosed no later than 24 hours or the next business day following such communication, whichever is earlier.

(c)

Disclosures shall be in writing unless the regulated communication occurs on the date the Council is to consider award of the contract, in which case it may be orally disclosed on the record during the Council proceedings concerning the subject procurement. Written disclosures shall be directed to the City's Purchasing Manager, and a copy filed with the City Clerk.

(d)

The disclosure shall contain all the information necessary to fully and fairly convey the substance of the communication. At minimum, disclosures shall include the following information:

(1)

Person making the disclosure.

(2)

Date, time and place of the regulated communication.

(3)

Identity of each person who initiated, engaged in, continued or received the regulated communication.

(4)

Copies of all written regulated communications.

(5)

Summary of all oral regulated communications.

(6)

Identity of all persons present during the regulated communication.

(7)

Identification of subject competitive procurement and subject Proposer.

(e)

The City Clerk shall promptly distribute to all Councilmembers and the Mayor every disclosure filed pursuant to this section 4-606.

(Added Ord. 2004-41, § 1, eff. 5-7-04; Am. Ord. 2007-96, § 3, eff. 1-19-08).